This organization shall be called the PVPSIT ACM Student Chapter of the Association for Computing Machinery. In these bylaws it is referred to as the Chapter; the Association for Computing Machinery is referred to as the ACM.
The Chapter is organized and will be operated exclusively for educational and scientific purposes to promote the following:
An increased knowledge of and greater interest in the science, design, development, construction, languages, management and applications of modern computing.
Greater interest in computing and its applications.
A means of communication between students at PVPSIT having an interest in computing.
The Chapter will serve students at PVPSIT.
The Chapter is chartered by the ACM.
Eligibility: Membership in the Student Chapter shall be open to all PVPSIT students whether they are ACM members or nonmembers.
Classes of Membership.
Full Members: Full voting membership in the Student Chapter shall be granted to chapter members who are ACM members and enrolled as full-time undergraduates at PVPSIT.
Affiliate Members: Persons who are eligible for membership in the Chapter but who are either not an ACM member or are not enrolled as a full-time undergraduates at PVPSIT.
Graduate Members: Persons who are eligible for membership in the Chapter and whom are enrolled as graduate students at PVPSIT.
Alumni Members: Persons who are eligible for membership in the Chapter who have graduated from PVPSIT and who were a full, affiliate or graduate member of the Chapter while they attended PVPSIT.
Officers: The officers of this Chapter shall be: Chair-Person, Vice Chair-Person, Secretary, Treasurer, and if over 5% of the chapter membership is made up of graduate members. These officers constitute the Council.
Eligibility: All officers of the Chapter must be members of ACM, enrolled as full-time undergraduate students at PVPSIT. All officers must demonstrate on-going satisfactory academic progress toward graduation in terms of both earned credits and a satisfactory cumulative Quality Point Average.
Duties of Officers
The Chair-Person is the principal officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM and these bylaws. The Chair-Person shall be the chairperson, preside, and set the agenda at all meetings of the chapter and of its Executive Council. The Chair-Person shall represent the Chapter to all outside agencies.
The Vice Chair-Person whose designated division is currently in school, shall preside at meetings in the absence of the Chair-Person and act as Chair-Person in the absence of the Chair-Person, in such case that the Chair-Person is temporarily unable to serve or upon request of the Chair-Person. Both Vice Chair-Persons shall assist the Chair-Person in the management of the Chapter, and perform other duties that may be assigned by the Chair-Person.
The Secretary shall keep the minutes of all Chapter and Executive Council meetings and distribute said minutes. Other duties of the Secretary include:
The Treasurer shall collect dues, pay all bills, and maintain the Chapter's financial records. Duties of the Treasurer also shall include:
Each Student Chapter has one Sponsor.
The Student Chapter Sponsor shall be a voting member of ACM and either a member of the faculty or full-time staff of PVPSIT.
The Student Chapter Sponsor shall be selected by the Executive Council immediately following the installment of the new Executive Council at the annual inaugural meeting.
The Student Chapter Sponsor shall be generally responsible for the activities of the Chapter. Specifically, the Sponsor:
The Executive Council shall consist of the Chapter officers, the Student Chapter Sponsor, and chairs of the Chapter's standing committees.
The Term of the members of the Executive Council shall be coincident with the terms of the officers. They shall take office on the last Thursday of the quarter and serve for one year.
The standing committees of the chapter shall be Programming Contest, Education, and Web.
The Programming Contest Committee shall be in charge of planning and making arrangements for regular and ongoing programming contests sponsored by the Chapter.
The Education Committee shall be in charge of planning and making arrangements for regular and ongoing education series and contests sponsored by the Chapter. Such events include lectures, poster and paper contests, and guest speakers.
The Web Committee shall be in charge of updating and improving the Chapters World Wide utive Council, shall be appointed by the Chapter Chair-Person at least four months prior to the Election Meeting.
An Audit Committee shall be appointed by the Chapter Chair-Person at the close of the fiscal year to assure the accuracy of the accounting of the Chapters funds for the year. This Committee should also verify the accuracy of the Financial Report prepared by the Treasurer for submission to ACM headquarters.
Meetings shall be held as planned by the Executive Council. The Chapter shall hold meetings only in places that are open and accessible to all members and at times that do not conflict with either standard working hours or classes.
Written and electronic notices of all meetings shall be distributed to all members, posted around campus, and placed in the student newspaper at least one week prior to any meeting.
The Annual Election meeting should be held no earl At this meeting, the Secretary and Treasurer shall each present the required reports.
At the end of the meeting, the officers elected at the Annual Election meeting shall take office.
Disbursements and Dues
Disbursements from the Treasury for Chapter expenditures shall be made by the Treasurer with authorization of the Executive Council and shall be included in the minutes of its meetings.
Dues shall be fixed ar Bylaws shall be approved by the Chairs of the Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
Proposed changes to these Chapter Bylaws and their location within the document must be presented in writing at least one meeting prior to the meeting at which the voting shall take place.
No official business of the Chapter shall be conducted unless a quorum is present. A quorum of the Chapter shall be defined as 20% percent of the voting membership of the Chapter currently attending school, 10% of the total voting membership of the Chapter or at least 15 voting members, whichever is greater.
A simple majority of the voting members present shall be required to carry a motion.
Officers will be elected by a plurality of votes cast.
Article XIII Interpretation
Any conflict in interpretation of the constitution or bylaws will be decided by the Executive Council with the advice and consent of the General Body.
Article XIV Dissolution of the Chapter
Dissolution of this Chapter by consent of the members shall consist of unanimous agreement of all its officers together with a majority vote at a meeting which has been publicized in advance to all members of the Chapter for the purpose of taking this vote.
Should this Chapter be dissolved, its assets and liabilities shall be transferred to ACM and shall be supervised by the Membership Activities Board.